What collections are
A collection is a named group of related documents — think of it like a folder. Open Collections in the app to see your collections, and open one to see the documents inside it.
Creating a collection
Use New collection from the Collections page. Give it a name, and it's ready to hold documents. You can edit a collection's details later, or delete a collection you no longer need.
Adding and removing documents
Each document belongs to a single collection. To put a document in a collection, set its collection from the document's edit form — see Documents. Moving a document to a different collection simply changes which one it belongs to. You can also remove a document from a collection, which leaves the document in your library without a collection.
Collections vs. tags
Collections and tags both organize your library, but they work differently:
- A document lives in one collection at a time — collections are exclusive, like folders.
- A document can carry many tags at once — tags are labels you can mix and match.
Use a collection to keep a project or topic's documents together, and use tags to cut across collections — for example, tagging anything you still need to read, no matter which collection it's in.
Sharing
Collections can be shared with other people in your organization through their access settings. Who can see and manage a collection depends on the roles and members set up for it. For more on organization roles, see Organizations & members.